Article Index


III. Care and Preservation

The Corporation realizes its obligation to protect its collections which are held in the public trust. Therefore, the Corporation shall act to the best of its ability, according to the following guidelines:

A. A stable environment for items in storage or on display shall be maintained by protecting them from excessive light, heat, humidity and dust. The environmental needs of different materials shall be considered.

B. All materials shall be protected against theft, fire, and other disasters by a security system and by a written disaster plan.

C. When possible, paper materials shall be copied on microfilm, photocopied on acid-free paper, or otherwise made redundant and stored in a separate location.

D. When deemed necessary, conservation of materials shall be undertaken with the advice of a trained conservator.

E. Records shall be kept using appropriate forms for documentation: i.e., temporary receipt form, deed of gift, accession forms, relevant correspondence, conservation reports and deaccession records.

F. Inventories and location records shall be kept up to date to facilitate public access and to prevent loss.