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IV. Public Access

The Corporation shall make research materials in its possession available to legitimate researchers with legitimate justification, but with the following stipulations:

A. Inventories, relevant files and the assistance of a staff member or trained volunteer shall be available to users.

B. A registration form listing rules for usage shall be read, filled out and signed by all researchers.

C. The Corporation may limit the use of fragile or usually valuable materials.

D. Hours of operation may be by designated hours or by appointment, depending on the availability of staff or trained volunteers.

E. Photographic and xerographic reproduction:

  1. A Request for Copies form containing a notice of copyright restriction shall be signed by each user before copies are made.
  2. Copies may not be used "for any purpose other than private study, scholarship or research." (United States Copyright Law, Title 17)
  3. Reproduction by the corporation in no way transfers either copyright or property rights, nor does it constitute permission to publish or to display materials.
  4. All prices for copying shall be determined by the Board of Trustees.
  5. In some cases, the Corporation may refuse to allow copies to be made because of the physical condition of the materials, restrictions imposed by the donor, copyright law, or right-to-privacy statutes.

F. A fee may be charged for research work done to meet requests: the amount shall be set by the Board of Trustees.

G. The Corporation may refuse access to an individual researcher who has demonstrated such carelessness or deliberate destructiveness as to endanger the safety of the materials.

In addition, the Corporation is committed to bringing to the public information culled from its documents, photographs, artifacts and oral histories by presenting public programs, including slide shows, live acts, videos and films; mounting exhibits; and publishing newsletters, pamphlets, checklists and guides to the collections whenever possible.

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